Only Org Members Have Access to the Meeting Recap

Microsoft Teams Message: Only Org Members Have Access to the Meeting Recap.

Introduction

Have you encountered the frustrating message, "Only org members have access to the meeting recap," when trying to access a Microsoft Teams meeting as a guest? You’re not alone. Here’s everything you need to know about this issue, why it happens, and how to work around it.

Overview of the Issue

As we understand it, this issue began in 2024. Many external meeting participants have since reported difficulties accessing Microsoft Teams meeting recaps. It is possible that when Microsoft introduced their Copilot service, it brought changes to the platform, adding more features, some of which are still under development. As a result, external users, even those invited to meetings, are currently unable to access meeting recaps.

Why Does This Happen?

Microsoft’s Product Engineering team has confirmed that the "Microsoft Teams Meetings Recap" feature is limited to members of the organisation that hosted the meeting.

This means that only people within the same organisation as the meeting host can view the meeting recap, regardless of whether external participants were invited.

Key Points to Know

Who Has Access?

 

Only members within the meeting host's organisation.

 

When Did This Start?
 

The issue appears to have begun around June 2024 and coincided with the rollout of Microsoft’s Copilot service.

 

Microsoft’s Response:
 

The feature is still under development and is currently unavailable to external users. This update was provided in February 2025.

Workaround: Sharing Meeting Recordings

If you need to share meeting recordings with external participants, you can use these manual methods:

 

  • OneDrive: Upload the recording and share a link.

 

  • Microsoft Stream: Publish the recording to Stream and share access.

 

Unfortunately, until Microsoft updates this feature, these are the only available options.  For more details, please refer to the official Microsoft guide on sharing files with OneDrive.

What’s Next?

We understand how inconvenient this limitation can be. While Microsoft continues to develop and refine the "Meetings Recap" feature, it is important to stay informed about updates. Rest assured, we will keep you posted as changes roll out.

Need IT Support?

If you are struggling with Microsoft Teams or other IT challenges, we are here to help. Contact us today for assistance tailored to small businesses.

 

Call us now:
 
020 7101 1160 or 07815 105782